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Fields

Music Event Information Form

This form is for finalizing staff services and equipment for events and recording sessions already on the calendar.

To request an event be added to the calendar, please refer to the Music Event Request Form.

Contact Information

First Name*

Last Name*

Email*

Phone*

Event and Reservation Information

What group or individual is the primary performer?*

Please list the name of this event.*

Please list the date of the performance.*

https://lsu.formstack.com/forms/images/2/calendar.png

Month

Day

Year

If there are multiple performance dates, please list the first performance date here. Additional dates can be added below.

Please list the start time of the performance.*

Hour

Minute

AM/PM

If there are multiple reservations, please list the performance date or first recording session here.

Have all of the reservations for the performance been booked and confirmed?*

Yes No

Please list all reservation information for venues that still need to be reserved.*

Include the reservation type, building name, room number, date, and time range.

Does this event location include the LSU Student Union Theater?*

Yes No

Note: If "yes", this form will be forwarded to the Union Theater staff upon submission.

Is this event ticketed?*

Yes No

Production Logistics

Are there any changes to the piano or harpsichord services required for this event that have not been confirmed?*

Yes No

What piano or harpsichord services still need to be added or confirmed?*

Are there any changes to the audio recording or sound reinforcement services required for this event that have not been confirmed?*

Yes No

What audio recording or sound reinforcement services still need to be added or confirmed?*

Are there any changes to the lighting or projection services required for this event that have not been confirmed?*

Yes No

What lighting or projection services still need to be added or confirmed?*

Will this event require the acoustic shell being set up? (Union Theater events only)*

Yes No

Please provide any details about set changes or moves during performances here.

Please reference any changes on charts uploaded in the next field.

Please use this field to upload stage setup charts if required for an event.

No File Chosen

File uploads may not work on some mobile devices.

Equipment Moves

Will this event or recording session require an instrument/equipment move by LSU Facility Services or a contractor (paid service)?*

Yes No

Are there any changes to the equipment move services needed for this event that have not been confirmed?*

Yes No

What equipment move services still need to be added or confirmed?*

Program Information

Will this event or recording session require a music program?*

Yes No

Note: all programs are offered in a digital format, distributed through the LSU website.

Use this file upload field to submit a works list, including titles, movements, composers with dates, and estimated performance duration of the work).*

No File Chosen

File uploads may not work on some mobile devices.

Use this file upload field to submit program introductory notes, biographies, and performing personnel listings.

No File Chosen

File uploads may not work on some mobile devices.

Use this file upload field to submit additional materials.

No File Chosen

File uploads may not work on some mobile devices.

If you have multiple additional files to submit (e.g., headshot images), please email them to musicprograms@lsu.edu.

Box Office

Are bulk complimentary tickets (comps) needed for guest participants or event staff?*

Yes No

Do NOT include any current students, faculty, or staff in this count.

How many complimentary tickets are needed for guest participants or event staff?*

Are bulk complimentary tickets (comps) needed for other individuals (e.g., recruiting)?*

Yes No

Do NOT include any current students, faculty, or staff in this count.

How many other complimentary tickets are needed?*

Total Comp Tickets Requested

Who will be responsible for receiving the bulk complimentary tickets from the box office?*

First Name*

Last Name*

Email address of individual picking up complimentary tickets from box office.*

Phone number of individual picking up complimentary tickets from box office.*

Budget and Finance Information

Have all event expenses been pre-approved?*

Yes No

What remaining expenses are expected?*

Additional Information

Please use this field to include any important event details not covered elsewhere in this form.

Please use this field to include any files for this event not covered elsewhere in this form.

No File Chosen

File uploads may not work on some mobile devices.

Acknowledgements

Acknowledgement*

I affirm that the information I have provided is accurate to the best of my knowledge. I understand that reservations, services, and equipment are not guaranteed until confirmed in writing by School of Music staff.

GDPR Compliance Statement*

I authorize that all information provided on this form, including any and all personal data or contact information, may be shared with the LSU College of Music & Dramatic Arts to facilitate my event or recording session request and as proof I accept the terms and conditions associated with this request. This data will be retained indefinitely. To learn more about privacy at LSU, please see the LSU Privacy Statement.